It is sometimes disappointing when you pen your letter to your district office and you are turned down due to some petty petty errors in your letter. I feel your pain too reader, as usual as we normally do, educandghana.net has got your back in terms of educational content. These are letter samples format that will guide you in writing your letters easily.
well, these are some few letter samples uploaded to guide you when writing to your district office.
This post contains all your GES document samples that one may need in terms of upgrading, resignation, promotion, and many more. Browse through to get your choice of sample. kindly leave your request in the comment box below for us to upload them for your perusal
However, readers are obliged to note that these samples are to serve as a guide when writing similar letters
Do not forget to share the link with your friends as well. Thank you.
I humbly write to seek your approval to further my education at NAME OF INSTITUTION, NAME OF CAMPUS through the SANDWICH/REGULAR/DISTANCE MODE. The course to be offered is a NAME OF COURSE. The five/six/seven-semester course I wish to pursue takes place during TIME/SEASON. As a result, it would not affect instructional hours/ it would affect class hours. The course begins on DATE. I have attached copies of my admission letter and other relevant documents. Thank you and counting on your usual cooperation. Yours faithfully, ……………………… NAME (TEL.NUMBER)
LETTER OF APPROVAL FOR FURTHER STUDIES
YOUR ADDRESS DATE
The Director Ghana Education Service Agyei Kotoku District P.O Box ….. Agyei Kotoku
Dear Sir/ Madam, APPLICATION FOR PROMOTION Name: Staff ID Reg. No Rank: Mobile:
I would like to apply for promotion from my rank of ……………….. to…………… I was upgraded to my last rank in 2017. I would be grateful if you could give my letter the necessary consideration it deserves. I have attached copies of my certificate and other relevant documents for your perusal. I count on your usual cooperation.
Yours faithfully, Signature Full Name.
PROMOTION LETTER SAMPLE
YOUR ADDRESS DATE
THE DIRECTOR GENERAL GHANA EDUCATION SERVICE ACCRA.
THROUGH; THE HEADTEACHER AGYEI KOTOKU METH. JHS P.O.BOX …….
THE DISTRICT DIRECTOR, GHANA EDUCATION SERVICE AGYEI KOTOKU DISTRICT.
THE REGIONAL DIRECTOR, GHANA EDUCATION SERVICE GREATER ACCRA REGION.
Dear Sir, LETTER OF RESIGNATION
STAFF ID: RANK:
I humbly write to resign from my position as a teacher in the Ghana Education Service effective DATE. I am resigning on the grounds of personal reasons. I wish to express my profound gratitude to Ghana Education for giving me the opportunity to render my selfless service to my dear country, Ghana. Counting on your usual cooperation. Thank you.
Yours faithfully, ……………………… FULL NAME (TEL. NUMBER)
LETTER OF RESIGNATION
School Address/Your Address DATE
District Address
Name : Staff ID: Reg No: Email address: Phone number :
Dear Sir / Madam, APPLICATION FOR UPGRADING TO NAME OF RANK I am a teacher of the above-mentioned school and I have served for number of years in the teaching sector. I have completed my first/second degree in Bachelor of name of course studied in the name of year which am due for upgrading from name of rank to name of rank. I have attached copies of relevant documents to this letter. I would be grateful if my request meets your kind consideration. Thank You.
Yours Sincerely, Signature ……………….. Name Number
UPGRADING LETTER SAMPLE
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Your address DATE
District address
Dear Madam, NOTICE OF ADMISSION FOR FURTHER STUDIES
NAME: STAFF ID: REGD NO: RANK:
I hereby wish to notify you that I have successfully gained admission into name of institution to pursue a degree programme leading to the award of a Bachelor of Education on regular/distance/sandwich mode. School reopens on the date. I have attached a copy of my admission letter. I count on your usual cooperation. Thank you.
Yours faithfully Signature Mobile number CC: C/S- …….. The headteacher– name of school
ADMISSION NOTICE
YOUR ADDRESS
THE DISTRICT DIRECTOR Ghana EDUCATION SERVICE AGYEI KOTOKU DISTRICT AGYEI KOTOKU
Dear Sir, APPLICATION OF AN ASSURANCE OF VACANCY
NAME: STAFF ID: REG. No: RANK: MOBILE:
I would like to apply for an assurance of vacancy in your district. I am a professional teacher at name of school in the name of district and I have been at post since my first appointment in year as a/an name of subject teacher. I hold qualification from the name of college/university of education and currently pursuing regular/sandwich/distance programme at the name of course at the name of institution (that’s if you are on further studies). My quest to get closer to my family as well as my arduous search for a new challenge and experience in the service has necessitated moving hence; my choice of your district is in the right direction. (Your reason may vary from this) I would be grateful if you could assure me of a vacancy in your district. I hope my application will meet your kindest consideration it deserves. Attached copies of my certificate and other vital documents for perusal. I am looking forward to hearing favorably from you soon.
Yours Faithfully,
Signature
Name
LETTER FOR ASSURANCE
YOUR ADDRES
THE DISTRICT DIRECTOR Ghana EDUCATION SERVICE AGYEI KOTOKU DISTRICT AGYEI KOTOKU
Dear Sir, APPLICATION FOR A RELEASE TRANSFER/APPLICATION FOR TRANSFER
NAME: STAFF ID: REG. No: RANK: MOBILE:
I am a teacher at name of school who has been in the District since my first appointment in year and would like to apply for a release transfer from your district to the name of new district you wish to be released to. The release transfer has been necessitated due to the ill-health of my aged father who needs regular attention and care. My father who is aged and sick needs more attention and care and expects me to be at his beck and call. This has turned me into a temporary caregiver. (Your reason may differ) I would therefore be more productive and effective teacher if my station is near to my family especially my sick and aged father who needs more attention and care than ever. I have attached copies of my assurance letter and other vital documents for your perusal. I count on your usual cooperation.
Yours Faithfully,
Signature Name
LETTER FOR RELEASE/TRANSFER
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YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE AGYEI KOTOKU DISTRICT AGYEI KOTUKU
Dear Sir/Madam, APPLICATION FOR MATERNITY LEAVE
NAME: STAFF ID: RANK: REG.NO:
I YOUR NAME a teacher in YOUR SCHOOL in the YOUR CIRCUIT wish to apply for 90-day maternity leave. I delivered on DATE OF DELIVERY and would be very glad if you grant me this opportunity to enable me to give my newly born baby the necessary care it deserves. I have attached copies of my delivery document/s and other relevant documents as well for your perusal. Thank you and counting on your usual cooperation.
Yours faithfully, SIGNATURE
NAME
MOBILE NUMBER
GES MATERNITY LEAVE REQUEST LETTER SAMPLE
YOUR ADDRESS DATE THE DISTRICT DIRECTOR GHANA EDUACTION SERVICE POST OFFICE BOX. AGYEI KOTOKU-ACCRA
Dear Sir/Madam, APPLICATION FOR CONFIRMATION AS A HEADTEACHER NAME: STAFF ID: RANK: REG.NO:
I hereby write for confirmation as a headteacher in the basic school Sir, I am still at post as a headteacher since I was transferred to NAME OF SCHOOL in YEAR. I hope I would be confirmed to continue my duties as a teacher to ensure effectiveness. Thank you.
Yours Faithfully,
SIGNATURE
NAME MOBILE NO:
CONFIRMATION AS A HEADTEACHERLETTER SAMPLE
YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE POST OFFICE BOX. AGYEI KOTOKU-ACCRA Dear Sir/Madam, APPLICATION FOR RE-ACTIVATION OF HEADMASTER RESPONSIBILITY ALLOWANCE
NAME: STAFF ID: RANK: REG.NO: I am applying for the re-activation of my headteacher’s responsibilities allowance. Sir, I am a headteacher of NAME OF SCHOOL since the year 2009 and was taking responsibility allowance until my salary was adjusted from the rank of NAME OF RANK to the NAME OF RANK in NAME OF MONTH and YEAR. I would be much grateful if action is taken to enable me to carry out my duties effectively. I have attached copies of my promotion letter, two current payslips, and for your study and approval.
Yours Faithfully,
SIGNATURE NAME MOBILE NO.
RE-ACTIVATION OF HEADMASTER RESPONSIBILITY ALLOWANCESAMPLE
YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE POST OFFICE BOX. AGYEI KOTOKU-ACCRA
Dear Sir/Madam, APPLICATION FOR HEADSHIP POSITION NAME: STAFF ID: RANK: REG.NO:
I hereby write to apply for the position as a headteacher in the NAME OF SCHOOL in the NAME OF CIRCUIT. I have been in the teaching service for NUMBER OF YEARS and I can attest to fact that I have all the requisite skills for the position being applied for. I wish to give out all the best I can when given the green light. I have attached copies of relevant documents for your perusal. I count on your usual cooperation.
Yours Faithfully, SIGNATURE NAME MOBILE NO:
APPLICATION FOR HEADSHIP POSITION–SAMPLE
YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE POST OFFICE BOX. AGYEI KOTOKU-ACCRA
Dear Sir/Madam, ASSUMPTION ON DUTY-KWAKU ATIAH (Name may differ)
This is to inform you that Mr.Kwaku Atiah (Name may differ), a newly posted teacher from NAME OF COLLEGE/UNIVERSITY to NAME OF BASIC SCHOOL/SHS as a classroom/administrative teacher with effect from DATE has reported for duty.
Sir, I hope he would be given the necessary attention. Thank you.
Yours Faithfully, SIGNATURE NAME MOBILE NO:
ASSUMPTION ON DUTY-SAMPLE
YOUR FULL NAME ADDRESS DATE
THE REGIONAL DIRECTOR, GHANA EDUCATION SERVICE EASTERN REGION KOFORIDUA
Dear Sir, ACCEPTANCE OF APPOINTMENT I write in reference to the appointment letter dated WRITE THE DATE INDICATED ON THE APPOINTMENT LETTER/WHEN YOU WERE GIVEN APPOINTMENT) with the reference number (WRITE THE REFERENCE NUMBER OF THE APPOINTMENT LETTER) offered me as teaching staff in the Ghana Education Service(GES). I humbly accept the appointment offered to me to teach at the PANIN KOFI M/A SCHOOL(YOUR SCHOOL MAY DIFFER). I promise to work hard and serve with integrity during my tenure in employment. Thank You Yours Faithfully, ………………….. (Full Name) Phone Number
ACCEPTANCE LETTER
YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE AGYEI KOTOKU DISTRICT AGYEI KOTUKU
Dear Sir, APPLICATION FOR SICK LEAVE
NAME: STAFF ID: RANK: REG.NO:
I YOUR NAME a teacher in YOUR SCHOOL in the YOUR CIRCUIT wish to apply for sick leave. I have been diagnosed with (NAME OF SICKNESS) on DATE OF DIAGNOSE and would be very glad if you grant me this opportunity to enable me to treat myself and get all the necessary medical care from my doctors/the hospital. I have attached copies of my delivery document/s and other relevant documents as well for your perusal. Thank you and counting on your usual cooperation.
Yours faithfully, SIGNATURE
NAME
MOBILE NUMBER
APPLICATION FOR SICK LEAVE
YOUR ADDRESS
THE DIRECTOR GHANA EDUCATION SERVICE P. O BOX …. AGYEI KOTOKU
THROUGH: THE HEADTEACHER-AGYEI KOTKU D/A JHS
Dear Sir, APPLICATION FOR A CASUAL LEAVE NAME: STAFF ID: REG. No: RANK: CONTACT: I am writing this letter to request you to grant me a casual leave for ten working days from 22nd February to 5th March 2021,(dates may differ) since I have to take care of my sick wife who has been on admission at the emergency unit of the Sunyani regional hospital for the past one week. (reason may differ) Although she has been receiving treatment since her admission, her situation has not subsided; instead, it is getting more serious since Monday night. I have to take my wife for some more tests as recommended by the doctor. I am requesting 10 working days of casual leave since I have no other support system for her care. I hope you would treat this letter with urgency and approve my leave at your earliest. Thank you in advance for your consideration.
Yours faithfully, …………………… (YOUR NAME).
APPLICATION FOR A CASUAL LEAVE
The Headmaster Agyei Kotoku Sec/Tech High School P. O Box … Agyei Kotoku- Greater Accra Region 4th April 2021 Dear Sir, APPLICATION FOR CHANGE OF COURSE NAME: INDEX NUMBER: I am writing to you because I would like to ask you the permission to change course. I was placed in this noble institution after my successful completion of the 2020 BECE and was given General Arts as a course of study. However, after few days of my stay on campus and my introduction to the selected course of study, I have come to the realization that in order for me to maximize my potentialities in the future, I need to change my current course that is, General Arts to Home Economics, Clothing option. The Easter break offered me the opportunity to discuss this with my parents and they have given their consent to this decision. I would much appreciate it if you could help me change course. I do look forward to your kind consideration. Yours Faithfully, Joseph Agyei Mensah (Father) ……………………… (Name of Student) ………………………..
APPLICATION FOR CHANGE OF COURSE AT THE SHS
RESPONSE TO A QUERY LETTER
DUNLUN ROMAN CATHOLIC JHS POST OFFICE BOX 40 DUNLUN -NORTHERN REGION 8TH JUNE, 2021
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE P.O BOX 40 KUMBUNGU-NORTHERN REGION
Dear Sir/Madam, RE: RESPONSE TO YOUR QUERY LETTER DATED 25th MAY 2021 FOR UNPROFESSIONAL CONDUCT I refer to the query directed to me on the 25th of May on the above subject matter. My absence from the workplace which is unusual was due to my salary cut-off during that period. (YOUR REASON MAY DIFFER) It wasn’t by my intention to exit the workplace without following the appropriate means protecting the conduct of service. But just to make mention of it, I have had to make use of some time of the instructional hours to submit the necessary documents to a CAGD Personnel who promised to work on it.
I have accepted to have made the mistake of not putting the request in writing but as a worker under your outfit, I promised never to repeat this action of mine. Thank You.
Yours faithfully, Your Signature Your Name
RESPONSE TO A QUERY LETTER
APPLICATION FOR REACTIVATION OF SALARY
YOUR ADDRESS
DISTRICT DIRECTORATE ADDRESS
Dear Sir, APPLICATION FOR REACTIVATION OF SALARY NAME: STAFF ID: REG. NUMBER: RANK: I hereby write to inform the IPPD of the NAME OF DISTRICT education office about a salary challenge I encountered in the month of January 2021. I teach in NAME OF SCHOOL in the……… circuit. I did not receive myJanuary salary from the Controller and Accountant General’s Department (CAGD). I humbly write crave the indulgence of the IPPD coordinator to reactivate my salary. Attached are the necessary documents for your perusal. Thank you and counting on your usual cooperation. Yours Faithfully, Sign NAME/PHONE CONTACT
APPLICATION FOR REACTIVATION OF SALARY
LETTER OF RECOMMENDATION/CONFIDENTIAL LETTER
YOUR ADDRESS DATE
THE DISTRICT DIRECTOR GHANA EDUCATION SERVICE AGYEI KOTOKU DISTRICT AGYEI KOTUKU
Dear Sir/Madam, LETTER OF RECOMMENDATION/CONFIDENTIAL LETTER Please find this letter as a recommendation for Mr. Prince Opoku, who has been working as a primary teacher in our school, Mfafo D/A Basic School for the past five years. I write this recommendation letter for him since he has to move to take care of his parents in your district.
He has been an asset to the school and ever since he joined he has been a favorite with the children. He is extremely well-mannered and balanced and inspires students to do what they like, instead of pressuring them. As a teacher, his teaching methodologies will help students understand the lesson better.
He is a patient and communicative teacher and from his sincerity, towards his job, it can easily be gathered that he loves children. He has a teacher’s training diploma in college which helps him to understand the psyche of his students. I hope your school will benefit from him too. Thank you.
